Citizen, Scholar, Steward

Financial Aid Officer & Upper School Registrar

Kentucky Country Day School is seeking an experienced individual to fill the Financial Aid Officer & Upper School Registrar position. The Financial Aid Officer & Upper School Registrar is responsible for managing all aspects of financial aid and all upper school academic record keeping and management of the central upper school database. This is a full-time, 12-month position.

Essential Duties and Responsibilities:

Financial Aid Officer
  • Manage the financial aid process and budget.
  • Oversee all aspects of the financial aid process.
  • Work with families to help understand the financial process and answer questions.
  • Meet with the Financial Aid Committee (Head of School, CFO, Director of Admissions) as needed.
  • Conduct a thorough review of financial aid applicants, prepare documentation and recommendations for the Financial Aid Committee.
  • Communicate award decisions to families.
  • Work closely with the Director of Enrollment Management to discuss new student financial aid files and financial aid waitlist.
  • Throughout school year, meet and talk with parents regarding award requests.
  • Report Financial Aid numbers to INDEX, NAIS, and ISACS as requested.  


Upper School Registrar
  • Maintain academic records for upper school students. 
  • Create the Upper School Master Schedule every year and build each individual US student schedule. 
  • Meet with students to make changes to schedules throughout the school year and ensure graduation requirements are met.
  • Print various Reports as requested by Administrators.
  • Provide transcripts as needed for current students and also as requested by KCD alumni and other schools and colleges. 
  • Work closely with Middle School scheduler to coordinate faculty spaces, etc.
  • Coordinate with Assist Head of School and Upper School Director on scheduling, course guides, etc.

Qualifications & Skills:
  • Two to five years of experience in admissions, enrollment, financial aid or related areas in an independent school preferred.
  • Experience with or willingness to learn new data systems and data processes quickly; Blackbaud and/or FACTS experience is a strong plus.
  • Strong attention to detail; with the ability to multitask, work under pressure and with strict deadlines.
  • Commitment to data integrity, privacy, and confidentiality.
  • Excellent communication skills, both oral and written.
  • Ability to work collaboratively and professionally with colleagues.
  • Basic knowledge in general accounting and/or human resources.

Interested candidates should submit a cover letter and résumé to personnel@kcd.org. Preferred application deadline is May 12, 2025.

Kentucky Country Day School offers a comprehensive benefit package to all eligible, full-time employees the first day of hire, which includes a 50% tuition discount.
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4100 Springdale Road • Louisville, KY 40241 • (502) 423-0440 • Fax (502) 423-0445
Kentucky Country Day School is a private JK–12, coeducational school located on a spacious 80+ acre campus in Louisville, KY. KCD combines a rigorous academic program with a wide variety of athletic and extracurricular programs. Our outstanding faculty creates an intimate learning environment that is both challenging and supportive.